#Mail merge on mac mail windows#

#Mail merge on mac mail windows#

Whether you use Windows or a Mac, the process of mail merging emails actually happens in Word, so thatвЂ™s where weвЂ™ll start. Making the first column the email address can make the process easier, but isnвЂ™t actually necessary. Those column labels will come in handy when creating your mail merge file. If you will be using an Excel spreadsheet, I recommend using a header row (the first row in the spreadsheet) to label the data that will be in each column. This is a great option if you want to export the recipientsвЂ™ data from a database, too, since many databases will export in a spreadsheet format. You can also build a spreadsheet if you need to include more information than what is available in your Outlook Contacts. If all the information you want to use in your mail merged email is in your contacts, thatвЂ™s the quickest and easiest data source. You can have more than one kind of data sourceвЂ“ where the recipientsвЂ™ name, email address, etc are located. But it can be done in Outlook, sending personalized emails to many people all at once! We normally think of doing that in a letter in Word. Mail merge is the tool that allows you to create one document, like a letter or an email, and send it to many people with their personalized information inserted throughout so that it feels as though it was written just to them.